Employee Salary

This guide walks you through managing employee salaries in the HRMS system — from setting up salary components to updating increments and generating reports.

What You’ll Learn

By the end of this guide, you’ll know how to:

View employee salary details
Set up new salaries with components
Update salary structures and increments
Track salary history
Generate reports for individuals and departments

Getting Started

Prerequisites

Make sure you have:

HR Admin / Manager Access – to manage salaries
Employee Record – employee must exist in the system
Salary Components – allowances, deductions configured
Salary Groups – predefined salary groups

What You Can Manage

Basic Salary – fixed base pay
Allowances – DA, HRA, transport, medical, etc.
Deductions – PF, ESI, TDS, professional tax
Bonuses & Incentives – performance-based payouts
Overtime – extra working hours
Salary History – all changes over time

Accessing Employee Salary

Step 1: Navigate to Employee Salary

Go to Payroll in the main menu
Select Employee Salary
View the salary list of all employees
Use the Search bar to find specific employees

Step 2: Interface Overview

On the Employee Salary page, you’ll see:

Employee List – all employees with salary details
Filters – department, status, designation
Action Buttons – view, edit, or manage salaries
Summary Section – salary statistics

Viewing Employee Salary

Search and select an employee
Click on the employee’s name
View Salary Breakdown (basic pay, allowances, deductions)
Review Calculation details & effective dates

Setting Up a New Employee Salary

Step 1: Create New Salary

Click Add Salary
Select the employee
Choose a Salary Group
Add salary components

Step 2: Enter Basic Information

Salary Group
Effective Date
Currency & Payment Frequency

Step 3: Add Salary Components

Basic Salary – fixed base pay
Allowances – DA, HRA, medical, transport, etc.
Deductions – PF, ESI, TDS, professional tax

Each component allows you to set:

Fixed Amount / %
Calculation Base
Effective Date

Updating Employee Salary

Edit Existing Salary

Search employee → Click Edit
Update salary values or components
Click Save

Process Increments

Types: Annual, Promotion, Performance, Market Adjustment
Enter: New salary amount + Effective date + Reason
Save the increment

Update Specific Components

Select a component
Modify value
Set effective date
Save changes

Salary History

Go to Employee Salary → History
View all past salary changes
Export salary history report

Includes:

Change Date
Change Type
Old vs New values
Updated By
Reason