Asset AvailabilityCore module

People are not the only resource that gets double-booked

See the real-time status of vehicles, equipment and shared resources in one view. Book assets against specific projects with date ranges and context, prevent double-booking of critical equipment across teams, and schedule assets in the same planning model as your people.

  • Included in the core plan
  • Free trial
  • No credit card
statuses: available, booked, maintenance
3
statuses: available, booked, maintenance
register for vehicles, equipment, kits and rooms
1
register for vehicles, equipment, kits and rooms
planning model for people and assets
1
planning model for people and assets
double-bookings of a booked asset
0
double-bookings of a booked asset

How it works

The same booking logic as people, applied to equipment

Assets are registered once, then booked and tracked like any other resource.

  1. Step 01

    Register assets

    Vehicles and equipment are logged once as bookable resources

  2. Step 02

    Book to projects

    Assets are assigned with date ranges and project context

  3. Step 03

    Availability updates

    Booked or maintenance assets cannot be double-scheduled

In detail

How each capability works

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Real-Time Asset Status

Every asset shows as available, booked or in maintenance in one live view, so you know what can go out before you promise it.

An asset is any bookable non-human resource: vehicles, equipment, field kits or rooms.

Built in

  • One live view of every bookable asset
  • Three statuses: available, booked, maintenance
  • Covers vehicles, equipment, field kits and rooms
  • Available / booked / maintenance
  • Live view
  • Vehicles, kits, rooms
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Booked Against Specific Projects

Assets are booked against specific projects with a date range and context, so you can see exactly which project has each asset and for how long.

Built in

  • Book an asset to a project
  • Set the date range of the booking
  • See who has each asset and until when
  • Project context
  • Date ranges
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Prevents Double-Booking

Booked or maintenance assets cannot be double-scheduled, which removes the hidden collisions between teams that happen when shared equipment is tracked informally.

It is most valuable for field-service businesses, but any team with shared equipment can use it to prevent booking conflicts.

Built in

  • Booked assets cannot be scheduled twice
  • Assets in maintenance are blocked from booking
  • Useful for any team with shared equipment
  • No double-scheduling
  • Shared equipment
  • Field service and beyond
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Complements People Scheduling

Asset scheduling uses the same planning model as team scheduling, so you manage the people and the equipment a job needs together instead of in two systems.

Built in

  • Same booking logic as people
  • Plan the crew and the kit together
  • One planning model
  • People and equipment

Connected across CrmLeaf

Equipment planned alongside the people who use it

Assets are booked to the same projects your team is staffed on, so availability for people and equipment comes from one plan, and the asset records stay linked to the work they support.

See Asset Management
  • ProjectsAssets booked with project and date context
  • Resource availabilityPeople scheduled in the same model
  • Asset managementTrack and maintain company assets
  • Field serviceVans and kits for on-site delivery

FAQ

Common questions about asset availability in CrmLeaf

  • Any bookable non-human resource such as vehicles, equipment, field kits or rooms.

Stop double-booking the one van everyone needs

Track equipment availability alongside your team assignments.